Government Contracting With EDI

EDI Solution For Order Procurement , Federal Marketplace Integrations. GSA Catalog Management, Supply Chain Automation, and more.

Government Service

Government Purchasing & Supply Chain Management Streamlined

Commerce Network Provides a Centralized System For Managing
Government Orders, Payments, and Supplier Interactions With Full Compliance Management.

Government eCommerce Marketplace - EDI System Integration

Synchronize seamlessly with General Services Administration (GSA), Defense Logistics Agency (DLA), and other government agency eCommerce platforms through Commerce Network’s robust Electronic Data Interchange (EDI) system.

Enhance efficiency, accuracy, and compliance in procurement and supply chain management through Commerce Network’s EDI Integration with government eCommerce portals including: 

  • GSA Advantage
  • FedMall
  • FedBizOpps
  • DLA Internet Bid Board System (DIBBS)
  • VA FSS (Veterans Affairs Federal Supply Schedule)
  • GSA eBuy Procurement Portal
  • GSA eTools
  • FSC (Federal Supply Center) eCommerce Portal
System Integration

Order Processing

Commerce Network, with its seamless integration with government portals, helps in importing and processing all types of public procurement orders such as: 

  • GSA Advantage Purchase Orders
  • GSA Schedule Contract Orders including RFPs, and RFQs
  • GSA EDI Orders
  • Government Requisition and Global Supply EDI Orders
  • FedMall:  Department of Defense (DoD) Orders
  • GSA eBuy: Purchase Orders
  • DLA Internet Bid Board System (DIBBS): Solicitations and Purchase Orders from Defense Logistics Agency (DLA)

The order processing system includes the following order cycle components

  • Order fulfillment with EDI
  • Order status updates
  • Order shipping updates with notifications
Order Processing

Supply Chain Management

Ensure the effective management of the flow of goods and services from suppliers to the government with our supplier chain management system. 

Commerce Network’s supply chain management platform uses an integrated approach that aims to enhance efficiency, reduce errors, and provide transparency in government procurement processes.

The system supports: 

  • Vendor Selection :

    Choose suppliers from our approved list of vendors that are ensured with GSA compliance and integrated with GSA Advantage!, Fedmall, and other services.

  • Order Placement and processing :

    Electronic order placement and processing system designed to allow smooth and efficient processing of procurement orders.

  • Delivery and Shipment :

    Seamless delivery of goods and services with full tracking and documentation through the Commerce Network SaaS dashboard.

  • Invoicing and Payment :

    Reduce paperwork and processing time through secure electronic transmission of EDI documents for invoicing and payment.

  • Compliance and Reporting:

    Our platform ensures regulatory compliance in government procurement and provides capabilities for monitoring and reporting on procurement operations.

GSA Compliance With Commerce Network

Commerce Network’s SaaS platform ensures vendors and suppliers seamlessly adhere to GSA Global Supply's procurement requirements. With robust tools for compliance and data management, our platform supports:

  • Backorder Management: Keep track of and update pending orders.
  • Purchase Order Acknowledgment: Confirm orders promptly to maintain workflow.
  • Shipment & Delivery Tracking: Provide precise shipping and delivery details.
  • Delivery Documentation: Ensure accuracy and alignment with GSA standards.
  • Data Accuracy: Maintain error-free data submissions for GSA compliance.
  • Cancellation Handling: Manage contractor and customer cancellations.
  • GSA Data Interpretation: Simplify complex data to meet documentation guidelines.
  • Emergency Orders: Process urgent purchase requests without delays.
Compliance

Contract Catalog Integration And Management

Our system helps integrate the GSA contract catalogs of federal contractors with government portals like GSA Advantage and FedMall. The process involves:

  • EDI Integration of Contract Catalogs

    Connecting the GSA’s catalog management system with vendors’ systems electronically to facilitate exchange, updates, and synchronization of catalog data.

  • Catalog Content Management

    Verification of product descriptions, specifications, pricing information, part numbers, units of measure, and applicable discount structures to ensure consistency and compliance with federal regulations.

  • Data Accuracy and Integrity

    Efficient tracking and maintenance of data through cross-referencing entries and validation of catalog information against contracts to prevent errors, make informed decisions, and maintain data accuracy.

  • Catalog Updates and Revisions

    Keeping the catalogs relevant through regular updates by revising entries based on new submissions, incorporating additional products or services, and removing outdated or discontinued items.

  • Vendor Interaction and Support

    Ensuring effective communication between contractors and GSA through inquiry responses and submission of updates to resolve issues, maintain updated catalogs, and improve the procurement process.